Basic Principles of Pitching

By Terry Whalin @terrywhalin

Recently I’ve been using PodMatch to pitch podcast hosts that I would be a great guest for their program. I’ve been amazed and grateful for these opportunities. Also I’m aware there is a set of basic principles which are important for every pitch.

If you are a writer who wants to publish or do anything in print or in the market, pitching is essential. It’s rare that anyone approaches you to write or publish something without you taking the first step to pitch them. No matter if you are pitching a magazine article, a book project, a newspaper article, a radio show, a book group, a guest blog post article or a podcast, there are a number of similarities in the basic pitch. Those elements are what I want to capture in this article.

The first step is to learn the system of how that person you are pitching expects to get the pitch. Maybe they have a google form to fill out. Or they want a particular type of article for their publication. Or they are looking for a particular type of person to interview for their podcast. Somewhere in their information, they will spell out who they are looking for and you need to absorb and follow this information. 

Several years ago at a writer’s conference, I had a brief conversation with a well-known editor who represented a large circulation publication about the process of getting on the faculty at a major, well-attended writers conference. To get into this process, you had to pitch on a particular deadline using as google form. This editor had attended this event multiple times and knew the decision-makers. She believed that to get an invitation on the faculty that she didn’t need to pitch or fill out the form. I listened and didn’t say anything but I was thinking, “Everyone pitches to get into the faculty of this conference--including me.” I hope you see how the attitude of this editor was off--and I’ve not seen her on the faculty for this event (her loss). Do not have this type of attitude. Instead use the expected path to make your pitch.

Create a Pitching System

It doesn’t matter what you are pitching, there is a system for getting considered. Make the effort to discover this system. If what you are pitching doesn’t have a system, then I encourage you to create your own system that you will use to consistently pitch the decision makers. One of the ways I’m consistent is using a system over and over. 

For example, with podcasting, I’m using PodMatch and I’ve got a strategy which book I’m promoting and how I’m promoting it. Podcasting can be fun for the author but if you don't have a target for your promotion, then you water down your effectiveness and have mixed results from your effort. I encourage you to aim for a particular target and make it easy for people to go there. On every podcast, I make a point to mention my special offer for 10 Publishing Myths where anyone can get the print book from me (including the shipping) for only $10 along with over $200 in bonuses. All you have to do is go to Publishing Offer.com (http://publishingoffer.com). Notice I picked two words easy to say and hopefully easy for someone to remember in case they are driving, exercising or something else distracting when they hear the podcast.  I hope they will recall these words when they get to a computer where they can explore it. Again I’ve focused on a strategic plan and encourage you to do the same with your use of PodMatch.  

In case you don’t know how I got “publishing offer” it is a change that I did on the website to forward from one website to another. I purchased the domain http://publishingoffer.com and then I set it up as a site which will forward to the site which sells my 10 Publishing Myths. There is nothing magic to this process--just some thought and strategy. 

Focus on the Receiver

Who is the person that will receive your pitch? Have they explained anywhere (online or in a market guide) what they are looking for? If you find this information, then this information will guide your pitch. For example, each time on PodMatch, the podcast host will detail their ideal guest criteria (who they want to select) and their audience (who are their listeners). In your pitch, you want to target this information with your pitch to get them interested. Through your pitch, you want to be a fit for this podcast and using this information will help you achieve your purpose (get booked on the podcast). 

Expect Rejection

Even using a tool like PodMatch, not every pitch will be successful. You may hear nothing or get a rejection. I encourge you to expect rejection then feel happy or surprised when you get accepted. To hear no or nothing is a part of the process. You are looking for an acceptance.

Be Consistent

A key part of the process is to consistent pitching. The only person who can give up is you. That regular pitching will pay off.

Understand It Is a Journey

The process of pitching (whatever you are pitching) is definitely a journey and celebrate your continued learning and growing in this experience. It is not something you do once and done but something you enter into over and over. When you don’t pitch, you don't connect to the decision makers who can propel your book or your writing before a new audience. The pitch is a vital part of the process and must be studied, improved and repeated. 

After the Pitch (bonus principles)

After you use the basic principles to get the assignment or podcast or writing gig or speaking gig, there are some additional steps you can take:

--deliver with excellence. For podcasting, I spend some time reviewing the stories I will tell and looking at the podcast. For a magazine article or blogpost, I make sure I am delivering what they expect with excellence--and I encourage them if they see something that needs fixing to let me know and I will do it right away. These actions are a part of being a professional.

--deliver on time. If you have a deadline, meet that deadline.

--follow-up the delivery and promote it to others. When your article or book or podcast gets published, promote it to others.

--bottom-line continue to be the exception and stand out making a difference.

If you do these bonus principles, you will position yourself for other opportunities. As members of the writing community, it’s easy to view it as a large and impersonal group of people. From my perspective it is actually a small and connected group which talks with each other. If you use these simple principles, it will help you be the exception and standout. Are there other principles that you would include? Let me know in the comments below.

More Recent Podcast Recordings:

I’ve mentioned in these articles that I’ve been using PodMatch to book podcasts:

Watch the Going North Podcast with Dominique “Dom” Brightmon (@DomBrightmon) Ep. 909 – Book Publishing Myths Every Aspiring Author Should Bust with Terry Whalin (@terrywhalin) at: https://bit.ly/3ZQVnMK

Tweetable:

What are you pitching and trying to grow? This prolific author and editor gives the basic principles of pitching--which is a constant part of different aspects of publishing. Learn the insights here. (ClickToTweet)

After speaking with authors for years, I know many authors have a unrealistic ideas about the details of publishing—and these details are important for your book to succeed. 10 PUBLISHING MYTHS is a practical easy reading book to help you. Get my decades of insights in 10 PUBLISHING MYTHS for only $10, free shipping and over $200 of

bonuses. 

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Since 2004, I have blogged about The Writing Life over 1,700 entries and one of the top 27 content writers. With this simple form, each week you can get my new articles, encouragement and insights at: https://t.co/W6uU64u6aA

Why Take a Crazy Deadline?

By Terry Whalin @terrywhalin

Have you ever taken a “crazy” deadline? Why do it? In this article, I will give a number of reasons why I have done it through the years--and why I continue to do it--and encourage you to do it too.

Almost ten years ago, I learned a publisher had their team selling a book into the bookstores but did not have a manuscript they wanted to publish. Yes, it sounds backwards but happens. The book is called Running On Ice by Vonetta Flowers, the first African-American to win a gold medal in the Winter Olympics (2002 two-person bobsled). The manuscript needed to be written in six weeks and was a 50,000 to 60,000 word book. I love to tell a good story, was fascinated with Vonetta’s story and signed up to write this book with a nearly-impossible deadline. 

The publisher had a manuscript but it wasn’t the right story for this author. They hired me to write a bobsled story. It is a remarkable story about how a much-decorated track and field athlete became one of the top bobsledders in the world. Vonetta comes from Birmingham, Alabama where they barely have any snow. I flew to her home to spend time with her, get the story content for this book. In addition, I flew to Salt Lake City and drove to Park City, Utah to ride the sled and feel those experiences. It scared the daylights out of me but the course is a public ride in the summer. 

The story was fascinating and I met the deadline even writing a foreword by Jackie Joyner Kersey as well as delivering an endorsement from broadcast journalist Bob Costas. Why would I take such a deadline? If you haven’t read Running On Ice, I encourage you to track down the book (even at your local library) and read it then write a review for it. At the time of this writing, this book is out of print (happens to many books) but it was a valuable writing experience for me and I love the stories in this book--even if it didn't perform in terms of sales as expected. I was working for the publisher for this project and did pitch an article about the book to one of the top 20 circulation-magazines. Because of my pitch to the editor, there was an article about Vonetta in the magazine and a mention and link to Running On Ice. 

The experience of writing this book stretched me as a writer. I had to break the task down into bite-size pieces then execute those pieces to meet the deadline and give the publisher what they needed. It’s a process which I have completed a number of times in my writing life. 

I’m writing about this book today because this month I met another crazy book deadline. It was another fast-moving book which will be released in early 2025. The topic was interesting to me and a challenge to fit into my publishing life and complete it on schedule. But it happened and is happening.

In this article, I want to encourage you to take these opportunities if they come across your path. It will stretch you as a writer into new areas. I’ve read some experts advise you to do something every day that scares you and then you will continue to grow as a writer and communicator. I compare the process to a popular guest on the Ed Sullivan Show. It was an artist who would spin a number of plates on a stick. He had to keep each plate spinnng or it would fall and break. It’s the same in the publishing world. You have to continue to move forward with the different tasks and keep from breaking something.

Also if you take such a steep deadline, it will keep your mind and heart dependent on the Lord to give you the energy and the words for the task. 

In addition, you will learn or re-learn the power of consistency, breaking a task into small pieces then executing those pieces with excellence. 

Each of us have the same 24 hour, seven day a week time-constraints. How are you going to spend your time? Have you taken a crazy writing deadline? Would you be willing to take another one? Let us know in the comments below.

Some of my recent Podcast Recordings:

I’ve mentioned in these articles that I’ve been using PodMatch to book podcasts. Even with my steep book writing deadline I’ve continued to do this work. Here’s some of these podcasts: 

Writing a Bestseller: Myths and Realities Revealed with Terry Whalin on the Give A Heck Podcast with bestselling author and podcaster Dwight Heck (@give_a_heck) at: https://bit.ly/3Bl0eh2 

I enjoyed talking about publishing with author and coach Tommy Thompson (@TommyPThompson) on the Space for Life Podcast at: https://bit.ly/4g4b5uO  

Anthony Franco and Chris Franks interviewed me about Overcoming Idea Infatuation and Publishing on The Founder Podcast at: https://bit.ly/49O4B

Andy Charles and I spoke about Author Actions to Succeed in Publishing on Andy’s Personal Development Podcast at: https://bit.ly/41HZv44 

 

Shemaiah Reed (@shemaiahreed) and I talked about Author Actions to Succeed in Publishing on the I Am Real Podcast at: https://bit.ly/3VRR7LJ

Tweetable:

Have you ever taken a crazy writing deadline? This prolific author and editor gives you some insights about why he did it and continues to do it. Get the details here.  (ClickToTweet)

Through my years in publishing, I’ve written for over 50 publications and more than 60 books with traditional publishers. Several of my books have sold 60,000 to 100,000 copies. I’ve also written different types of books such as biography, children’s books, how to/ self-help, co-authored and devotional books. From speaking with different authors about their books, I find many unrealistic expectations. Many aspects of the publishing process are outside of anything an author can control. I wrote  10 PUBLISHING MYTHS to give authors practical help. You can get decades of insights in 10 PUBLISHING MYTHS for only $10, free shipping and over $200 of bonuses. 

Get these articles on your email: 

Since 2004, I have blogged about The Writing Life over 1,700 entries and one of the top 27 content writers. With this simple form, each week you can get my new articles, encouragement and insights at: https://t.co/W6uU64u6aA

Opportunity Is Everywhere

By Terry Whalin @terrywhalin

When you look at our world, you can go two different directions. You can buy into the negativity and rejection or you can see abundance and opportunity. I’m intentionally going toward the opportunities. In fact, we are surrounded with incredible opportunities. Thousands of podcasts, print publications, people to write their books, important stories to tell, and the list goes on.

As I look at my own writing life, there are several keys in this process and here’s a few of them:

--We each have limited time and resources. Each of us have the same 24 hours and seven days of the week to accomplish what we will do. It is important to be conscious of this limited time and use it carefully.

--We have to make wise choices with our time. Each of us waste time (including me) doing things like watching mindless television or scrolling through social media. Awareness and choosing wisely is important.

--When opportunity comes we have to seize them. For example, I have new books from authors and publishers which continue to pour into my office. I write book reviews about some of them and some I do not. It’s just one of a multitude of choices and opportunity for each of us.

--We have to be organized and choose wisely. For example, each of us as writers have to maintain and keep our connections. This past week I saw my youngest son and his wife. They looked at a tech issue on my phone and were amazed at the number of addresses in my gmail account. I was not surprised because gathering this information is something I am working constantly to increase and expand--and I encourage you to gather as well.

 

--Whatever you want to get done, you have to build with careful planning. For example, I have a book that I want to write. I have a scratched outline but to get it moving. I have to organize my thoughts into a book proposal (something every author needs to do when they begin whatever type of book you are writing). Then I have to plan my strategy to write this book. I want to have a nearly finished manuscript before I pitch it. I know where I will publish it but also want to take a reasonable deadline for this book. Each of these details is important to build into your creative process. I’ve done this work over and over. I’m aware of my future steps to get it done and into the world.

I agree with Markus Dohle, former CEO at Penguin Random House who said on a webinar I attended, “We live in one of the greatest times in human history since Gutenberg invented the printing press.” Let this statement drive your activity and your seizing of various opportunities. We live in a remarkable time in history.

--For example Morgan James Publishing has recently started a new TV and film division and getting those rights to shop for the authors. Just consider the new opportunties in recent years--streaming and expanded people in film--which were not available as broadly only a few short years ago. 

In this process of exploring your opportunities, I encourage each of you to cover the basics:
--do what you promise to do.

--return your calls and emails.

--develop new relationships.

--keep learning new things and trying them.

--be consistent and keep moving forward no matter what happens.

Each of us must seize the day and use our time and opportunities wisely. I’m definitely a glass half full type of person rather than half empty--yet I try and balance my optimism with a realistic perspective. What am I missing? Let me know in the comments below.

Tweetable:

According to this prolific writer and editor, opportunity is everywhere. In this article, get some of the key insights and details for every writer.  (ClickToTweet)

Use this link to watch the video

A great deal of the publishing process is outside of our control as authors, yet there are specific actions every writer can take. Get my decades of insights in 10 Publishing Myths for only $10, free shipping and over $200 of

bonuses.

Repeated Exposure Is Important

 

By Terry Whalin @terrywhalin

Within the publishing world, on the surface, there appears to be a disconnect. While authors resist social media yet others spend a lot of time on it, the sales statistics have proven large social media numbers does not necessarily sell books. Yet when you submit your manuscript to a publisher or literary agent, they want to know about your social media numbers and your online presence. Why do they care about this information and why is it important? It’s what I'm going to explain in this article and give you some strategies for your online presence.

Why Is Your Online Presence Important?

Through the years, I’ve read numerous stories from people who work with authors on promotion and selling books that many times an author with a large social media following will have a limited response to trying to sell to this audience. The small number of sales make you wonder why authors should spend any time on social media. Is it a waste? Not necessarily.

If you read the literature on marketing books, you learn that someone has to learn about your book multiple times and repeatedly hear the benefits of your book before they purchase the book. Some experts will say the reader needs to hear about it seven or eight times before buying. Other experts will say that number of exposures is over 20 times. No matter which statistic you believe, you and your book need the exposure multiple times before you sell the book. 

When I say exposure, I’m talking about telling readers about the benefits and the stories which are in your book. It’s much more detailed than simply putting up a “buy my book message” which no one pays much attention. Instead, list the benefits for someone who reads your book and emphasize those messages on social media, through your newsletter and other places.  

Not everyone reads all of your social media posts or follows your posts in detail. For example, I published an article in Publisher’s Weekly about book proposal creation. I’ve posted multiple times about this article but recently a long-time writer friend engaged me with the post saying something like “Congratulations to get in this prestigious publication” as though she was reading my post about it for the first time (it wasn’t). I post on social media 12-15 times every day or a great deal of information and content.

For example, my Billy Graham biography was released over 10 years ago--yet every day I post something on social media about Billy Graham. I will often include a link to a live radio interviews or some other insightful information for the reader. As I guest blog and write articles, I include a link to my biography as another exposure for the book to that reader. 

I've mentioned that recently I’ve been doing multiple podcast interviews and recordings. During these interviews, I occasionally tell a story about my Billy Graham biography and that creation process. These stories continue to resonate and are of interest to others. 

The multiple exposures is not a waste of time or effort but informs readers the relevance of your book and that you as an author have on-going passion for your book. 

How Do Publishers Use This information?

Publishers and literary agents look at your social media numbers to see the engagement and at least get a big picture view of your online presence and potential readership. Publishers have access to other information as well such as Nielsen’s BookScan to check the actual sales of your recent books. The agent or editor will also google your name and see what they learn in the first few pages of their search. This basic information helps them learn about you and your book.

How Can an Author Build a Presence Without the Time Suck?

If the sales from this repeated exposure is limited, you want to have the exposure but use your time wisely. For example, I use Hootsuite but other people use Buffer or another social media scheduling program. I schedule my posts ahead of time. 

I’ve also started being consistent on sending my newsletters each week. Like my social media, I’m scheduling them and getting them done ahead of time when I have a spare moment. Or these articles on my blog which I write each week. There are several keys for every author:

1. Be consistent in whatever you do. You don’t have to be on every social media channel but pick one or two and post on them consistently. If you post several times a week, do that consistently. If you post 12-15 times a day like me, then do that consistently.

2. Often you will get little response from such activity. I don’t hear a lot sometimes and then some well-known author or media person and I will be talking and they will tell me how they read each of my email newsletters. I keep those stories in mind as I persevere even without a lot of feedback.

I hope this article about the importance of repeated exposure is clear. If not, or you have other additions, let me know in the comments below.

Tweetable:

If high social media numbers do not sell books, then why is the repeated exposure important? This prolific author and editor gives you the details and insights here.  (ClickToTweet)

When I’ve worked with different publishers on a variety of  books, I’ve learned the hard way that much of the publishing process is outside of anything an author can control. As an editor, I’ve spoken with different authors about their books, I’ve found many unrealistic expectations. There are actions every author can take with their books. I wrote  10 PUBLISHING MYTHS to give authors practical help. You can get decades of insights in 10 PUBLISHING MYTHS for only $10, free shipping and over $200 of bonuses. 

Connect Before You Ask

        

By Terry Whalin @terrywhalin

Part of my commitment in these articles is to write about my journey as a writer and editor. Today I want to tell you about a recent experience with another writer. I’ve changed the details and not used the person’s name because I don’t want to embarrass or call out anyone in the community. I believe my experience can become a “teaching moment.”

In these articles I’ve often encouraged you to ask for help or what you need. You and I belong to a generous community and if you ask in the right way (a big caveat), then you can get what you ask. But there is an earlier action I encourage you to take before you ask, build a relationship.

For years I’ve traveled the country and spoken at writer’s conferences. At this conference, I gave a keynote message and one of my points was encouraging authors to ask me for help and assistance. If someone reaches out to me with a question, it gives me an opportunity to help them but also they can learn more about the world of publishing which is constantly in motion.

During a conference, I meet with a number of people, give them my contact information and my advice. One of these writers who I had met once at an event, reached out to me. He is publishing a new book and asked me to endorse his book. As he suggested, I would only have to read 50% of it then write my endorsement. In the same email he recalled our conversation where I mentioned knowing a bestselling author. In the same email, he asked if I could introduce him to this person.

I respect the courage it took for this writer to reach out to me and ask for what he needed. Here’s the issue from my perspective: his ask had little to no conscious about my own packed schedule and at the moment I have no availability to read 50% his book and write an endorsement. Also I could not introduce him to the bestselling author because I don’t have this author’s email. I responded graciously and declined both asks. Many people would have simply not responded or ghosted this writer but this writer received my response.

Before you ask, there are several aspects that I want to point out:

1. Before you ask, build a connection / relationship. There are multiple ways to get my attention (or anyone else you meet at a conference such as an editor or literary agent) and build a relationship (other than our single meeting at a conference). Here’s some ideas: Review one of their books and send a short email letting them know you have done these reviews. Repost something the person has posted on social media or a blog. Comment on their blog posts or any number of proactive actions where you are visible to this person you are building a relationship. After you build this connection and relationship, then you can ask.

2. Make it easy for them to say yes and ask in the right way. Don’t assume they will read your book. People who endorse books often do not read anything inside the book. This insider information is something I’ve learned from years of working with authors and on endorsements. I encourage you to send a cover with your request and tell them who is publishing the book (a detail this author neglected to tell me). The transparency with this detail is important to include even if you are going to self-publish. Also offer the endorser that if they need your help, you will send a draft or sample endorsement. Dol you see how this offer has cut down the time and energy that other person will have to put out for your endorsement yet you will be more likely to get it?

3. Make only one request in one brief email. You may have a second or third need but don’t load your email with another ask.

I want to help others but this young writer didn’t understand (or likely even consider my intense schedule and the many other things in my life that consume my day. I applaud the courage it took for him to send his request but the shape of the message was an overask and without any work on his part to build a relationship gave me little reason to agree to it. If you don’t take these factors into consideration, then you are basically “begging” to get a “no thank you,” negative response or no response.

The basic principle I’m encouraging with this article is to take visible steps with another person and build your relationship before you ask for their help. 

The writing community is willing to help you if you have become active in it and built the good will and relationships to ask for their help. There are many simple ways you can build these relationships such as active participation in a group where this person also belongs. For the writer that started this post with his overask, it had been at least eight months since we met and during that period, I had not seen his name any place. See why this person asked for something way beyond what I could do or expected from this person? Foundational in this process is the relationship. Build it, connect and reconnect, then ask.

What am I missing in this process from your view? Let me know in the comments below.

Some of My Writing In Other Places

Why I Give Away Books–And You Should Too When you first look at it, it seems counter-productive to give away books that you are selling. If you publish books it is something you should do and I explain the details in this article.

It may not seem like it to a new writer but on Writers on the MoveI explain that beginning writers do get published--especially when you get rejection after rejection as an author. Often new authors will tell me they are writing the next Harry Potter--yet have no idea of the initial struggles that it took for J.K. Rowling to get published. I give the details in this article. 

Once a month I write about book proposals on Almost An Author. In this article I explain Why to Never Submit Your First Draft.

I’ve been using PodMatch.com to book podcast interviews and several of them launched last week and here are those links so you can watch them.

For the second time, Tom Dutta invited me to The Quiet Warrior Show. Our last recording several years ago was only audio but this one included the visual recording and was promoted in many different venues.

Also Coach Jay interviewed me on A New Direction Podcast. We spoke about Publishing Myths. I encourage you to watch this broadcast. 

Also John Brink interviewed me on his On the Brink podcast. John has a remarkable personal story that we discuss during the interview. To promote this interview, the On the Brink team sent several short videos and I’m including one here. 

I show you this information to encourage you to use PodMatch and get booked on a podcast to tell more people about you, your website or your latest book.

In the Spring of 2025, I’m speaking at a couple of conferences. Follow this link to learn more details and hope to see you at one of these events. 

Tweetable:

While it takes courage to ask someone for their help, this prolific author and editor encourages you to build a relationship and connection before you ask. Get the detailed insights in this article.  (ClickToTweet)

Much of the publishing process is outside of the writer’s control. 10 Publishing Myths helps writers have a realistic perspective and take action. Get 10 Publishing Myths for only $10 +FREE shipping + over $200 of free bonuses.