Organize and Save Data

By Terry Whalin @terrywhalin

“Don’t forget your business cards.” It’s common advice for writers going to conferences. For many years I’ve been going to different conferences, meeting new people and exchanging business cards with them. I’ve learned to ask some editors early during the event bccause often they have brought a limited number of cards and I’m able to snag one of those few cards. Other editors and faculty have forgotten to bring any cards. For these professionals, often I pull out my notebook and write down their name, email and phone number plus other information such as their company. I’ve given the other person my information but I’ve also received their information and it is a real exchange rather than one way from me. 

There is great value in exchanging cards with others during the event. Creating your business cards and carrying them with you is a good first step. In this article, I want to give you some additional information to make those cards valuable and useful to you. If you only collect the cards and do nothing else, then the information piles into your desk and you can’t use it.

From attending different events through the years, I’ve got piles of these business cards. I show a couple of those stacks in the image with this article. Recently I returned home from the Blue Ridge Mountains Christian Writers Conference. During the event, I exchanged business cards with authors and also collected their one-sheets about their books. For a number of authors who gave me parts of their books, I entered their email and other data from their material into my computer. Then I reached out to them and requested their submission. From a number of them I received responses. For several of them, I’ve already processed their submission and even sent a contract offer from my publication board.

It’s been several weeks since the conference and I had a stack of business cards that I had not processed. Last week I added the information to the address book in my computer and I reached out to each of them via email. My email reminded them of our connection at the conference and gave several free writing resources such as subscribing to this blog. Also I gave them some detailed information about Morgan James Publishing and encouraged their submission. Finally some of these people had profiles on LinkedIn. I found their profiles and sent them a request to connect on LinkedIn. 

Because this data is in my address book and LinkedIn, I can easily follow-up and reconnect with them. Some of my opportunity to reconnect is based on what information they included on their business card. Some authors only had their email while others included their phone number, mailing address and even the homepage of their website. As I created their entry in my address book, I added as much of this information as I could gather. Through the years, I’ve tried card scanners and other tools but often I return to the old fashion one: type it into my computer. 

The organization and capture of this author data is important. Your need for this information might be years in the future. You want to organize it in a way which you can easily access. If you have the information in your address book, you can search using the location or other details. It’s impossible to do such a search if it is still tucked into your desk in a stack of cards.

Because you have captured the business card data, you never know when you might need it. Here’s a couple of specific examples from my work. When I’m writing a new book, I will create a list of possible people to write endorsements or blurbs for the book. A number of the people on my list, I have not contacted in many years. LinkedIn is the first place I turn. Many people in the publishing community change jobs and locations but take their LinkedIn account with them. The email or other contact information will still work even if they have changed companies.

When I was writing my biography of Billy Graham, I thought Luis Palau would be a well-known person to write the foreword for my book. I’d written a biography about Luis Palau but that book was published years ago and I had not reconnected in some time. I looked in my address book for Luis and in the notes found the cell phone number for his son, Kevin Palau, who I had never met or spoken with. Most people do not change their cell phone numbers. I called it and immediately was connected and worked out the foreword for my book.  These connections are important but only valuable if you save the information or data in a way you can easily access it. 

Also my address book came in handy for my work on the Billy Graham audiobook. From listening to audiobooks, I know sometimes the audiobook will have something different from a simple reading of the text. The most iconic song that I know related to Billy Graham is the hymn Just As I Am played at the end of a crusade when people walk forward. With a simple Google search, I found a version of The Gaithers singing this hymn. I clipped out a few seconds of the recording but I needed permission to use it. Years earlier I worked for Howard Books and met Gloria Gaither. We exchanged business cards. I sent a simple email, telling her about my biography, sending my audio clip and asked for royalty-free permission. Within 24 hours, I received the permission. 

If you listen to this audio sample, you will hear each chapter begins with a few seconds of the hymn and it is scattered throughout the audiobook. It would not have happened if I had not exchanged busines cards, then saved the data in a format I could easily use. 

If you don’t have the data in a way to access it, you can’t reconnect. How are you organizing and using the connection data from your business cards? Let me know in the comments below and I look forward to learning from you. 

Tweetable:

After attending a conference, this prolific author and editor organizes then uses the business card data. Read the stories and details here.  (ClickToTweet)

New Podcasts:

In these articles, I’ve encouraged you to use PodMatch or some similar tool to book and record podcasts. Last week another new podcast recording launched: 

Precious and I spoke on the Becoming Precious Podcast about Shattering Publishing Illusions: The Grit to Take 100 Percent Responsibility. Listen at: https://bit.ly/4v0cKIB 

During my years in publishing, I’ve reviewed thousands of submissions and spoken with many authors about their plans and dreams for their book. I’ve found many of these authors have  unrealistic expectations about what will happen with their published book. From my experience, many aspects of the details of publishing are outside of anything an author can control. I wrote 10 PUBLISHING MYTHS to give authors practical help. You can get decades of insights in 10 PUBLISHING MYTHS for only $10, free shipping and over $200 of bonuses.

Subscribe to Terry’s Newsletter:

During the last year, once a week I’ve been sending a short free newsletter. Just follow this link to subscribe. When you are added to the newsletter, you will receive a FREE 87-page Ebook which is packed with insights for every writer.

Get these articles on your email: 

Since 2004, I have blogged about The Writing Life over 1,800 entries and one of the top 27 content writers. With this simple form, each week you can get my new articles, encouragement and insights at: https://t.co/W6uU64u6aA

Fill Your Empty Calendar

 

By Terry Whalin @terrywhalin

Last week during my Bible reading, I was reminded of an important truth: 168. It’s the number of hours each of us have for our week. How do you fill those hours? Do you have an empty calendar? What steps will you take to fill it with your writing? 

I have the same number of hours: 168 but in this article I want to give you some ideas and actions about how you could fill your empty calendar. Years ago, I would make a daily “to do” list and cross things off throughout my day. It has been many years since I’ve used this method to fill my calendar. Instead I have a series of activities which fill my day. If it is something I can do quickly such as answer an email or handle some other task, it doesn’t appear on my calendar. At the moment, I am not writing on a book deadline. When I have such a deadline, I make a specific word count for my writing and plan that into my calendar. I’m going to break my regular tasks into differnet categories for this explanation.

Regular Habits & Deadlines

As I’ve explained in these entries, I have an active social media presence where I post 12-15 times each day and use a scheduling tool. Also I write a blog and post a blog article every week. Plus I have a weekly newsletter which goes out a different day of the week. I use reminders on my phone to keep track of these tasks and deadlines to make sure I meet them.

Follow-up Work

Because of my work with Morgan James Publishing,I have a variety of authors who are at different stages in the publishing process. Some of them have sent me their submissions and I need to schedule a phone conference to see if they are the right fit to publish with us. Others have received contracts and not signed them. I call these authors or email to see if they have questions and encourage them to move ahead. There are internal procedures that I need to follow in this process. When I make a series of these phone calls, it can consume a solid portion of my empty calendar.

Processing New Authors

Individual authors and some literary agents will email me with submissions. I have an internal process to get them into the system then I reach out to them and suggest a recorded conference call. It’s where I speak with them about their book and why they wrote it and their plans for the book. I schedule these meetings on my calendar and in a short amount of time I have a series of meetings for the week ahead.

Answer Emails and Phone Calls

Throughout my day I receive a variety of emails and some phone calls. Recently through LinkedIN (where I have over 19,400 connections), I will get an email from someone asking for my phone number to introduce me to a person.  I resist these calls because from my experience they are a huge time waster and not the right place to begin the relationship. Instead, I send them my work email and suggest they start the introduction on email--and normally that kills any further interaction and the time waster phone call. A substantial part of my day is spent on the phone with different authors and my colleagues at Morgan James.

Misc Projects

In this article, I’ve focused on details about what I do for Morgan James Publishing. I have other activities in other things. For example, I’m using PodMatch to pitch podcast hosts and schedule to guest on more podcasts. Also since 2000, I’ve been one of the leaders in an online writer's group called The Writer’s View. As a part of this group from time to time, I’m scheduled to lead a discussion. If you want to join this group, it is a two step process. First you need to create an account profile at: www.groups.io Once your account is created, send a request to subscribe to our group with this link: TWV+subscribe@TheWritersView.groups.io

I have many different activities that fill my empty calendar. I wrote this article to give you some ideas and actions for your own calendar. What steps do you take or am I missing in this process? I look forward to your comments.

Tweetable:

When you look at your calendar, are you facing many empty days? This prolific author and editor gives a series of ideas how to productively fill your empty calendar.   (ClickToTweet)

New Podcasts:

In these articles, I’ve encouraged you to use PodMatch or some similar tool to book and record podcasts. Last week another podcast recording launched:

Dan Amzallag and I spoke about 10 Publishing Myths on The Happiness Journey Podcast with Dr. Dan. Listen at: https://bit.ly/3VAZmeA

My Writing In Other Places:

With these articles, I encourage you to publish your work beyond your blog in other places. Below are three articles which were published in other online locations than this blog.

Each month I guest blog at the Blue Ridge Mountains Christian Writers Conference blog. This month I wrote an article about how to increase your writing productivity.  

At Writers on the Move, I explain why self-published books are rarely inside brick and mortar bookstores.  

Once a month I guest blog about some aspect of book proposal creation for Almost An Author. This month I encouraged readers to delete any hype in their proposal.  

Throughout my many years in publishing, I’ve co-authored over a dozen books and reviewed thousands of submissions (no exaggeration). As a part of the process of working with these authors, I speak with them about their dreams and plans. Many of these authors have  unrealistic expectations about what will happen with their published book. Many aspects of the details of publishing are outside of anything an author can control. I wrote 10 PUBLISHING MYTHS to give authors practical help. You can get decades of insights in 10 PUBLISHING MYTHS for only $10, free shipping and over $200 of bonuses. 

Subscribe to Terry’s Newsletter:

During the last year, once a week I’ve been sending a short free newsletter. Just follow this link to subscribe. When you are added to the newsletter, you will receive a FREE 87-page Ebook which is packed with insights for every writer.

Get these articles on your email: 

Since 2004, I have blogged about The Writing Life over 1,700 entries and one of the top 27 content writers. With this simple form, each week you can get my new articles, encouragement and insights at: https://t.co/W6uU64u6aA

Get The Right Connection

 

By Terry Whalin @terrywhalin

From my years in publishing, I understand while on the surface publishing a book may look simple, it is full of complexity. One of the ways to cut through this complexity is to find the right guide or mentor with the right connection. Sometimes finding this right connection can take years. 

In this article, I want to give you some ideas how to find the right connection for you and your publishing. Maybe you’ve read Malcom Gladwell’s bestselling book, The Tipping Point. In 2019, I wrote this article asking Where Is Your Tipping Point? on the Writers on the Move blog. The book highlights four personality types and when I read it, I understood that I’m a connector. Even if you aren’t a connector, you can understand the importance and grow your connections.

As I think about it, my connections come from many different places such as conferences, LinkedIN, podcasts and many other places. It’s important as you make these connections to keep track of your data such as their email and cell phone number. I have several places including my address book and my phone where I will add someone's contact information. It takes a few extra minutes but whenever I need the information (and that may be years later), I’ve made it easy to locate and use. If you don’t have a system or habit or practice for such details. I encourage you to create one that will work for you. 

Years ago I exchanged business cards with people at conferences, connected them with a rubber band and brought them home and put them into a drawer in my desk. The information is there but not in an “easy to use” format. Through the years, I’ve gathered thousands of business cards. 

When you return from a conference or gathering, I encourage you to take a few minutes and add the details into an address book that you can search, save and find when you need it. 

Sometimes the right connection takes time and even years to happen. As an example, I’ll tell about a pair of my Morgan James Publishing authors with a forthcoming book. Their editor and ghostwriter is one of my long-term friends and one of my former editors from Penguin / Random House. She is no longer there. The authors are expert in a current topic and snagged the attention of a  literary agent. For over a year, this agent shopped their excellent book proposal to publishers. In a few cases, they came close but no contract was offered from a traditional house and their agent gave up on shopping it because she could not find the right connection.

These authors had not tried an independent publisher so my editor friend reached out to me. I loved the authors, the topic and their book proposal and book. Through a process, my colleagues agreed and offered these authors a book contract. They signed and now their book is in production. In November both authors will be speaking at a large conference in Boston. We are on track for them to have books to sell at that event. Several months ago, this opportunity to sell books was not going to happen. Also this timely book will release next year in the bookstores. This process begins with finding the right connection and that takes work.

I’ve got many of these types of stories but the bottom-line is: to make the right connection every author has to be in the right place, at the right time with the right stuff. Yes, there were three rights in that last sentence. It takes work and continued effort to make that connection. If someone gives up, the connection doesn't happen.

Action Steps: 

1. Take a hard look at how you process emails and phone numbers from whoever you meet. Do you have a consistent habit with this information? If not, create one and begin the habit.

2. If you don’t have a profile on LinkedIN, then make one and completely fill it out (a critical element including your photo), then make new connections. Are we connected on LinkedIN? Follow this link to my profile and check. If not, then send me a connection invitation. Publishing professionals move around but they take their LinkedIN profile with their move. When I want to reach someone I’ve not connected with in years, LinkedIN is one of the first places I turn to see their contact information. Use this resource to get the right connection.

3. It takes persistence and patience to find the right connection. Last spring I taught at several writers’ conferences. I’m still adding these new connection to my address book and following up with these authors. In my view, it is never too late to restore and renew a connection with someone. Make it a part of your writing life.

What steps are you consistently taking to make the right connection? What steps have I not included? Let me know in the comments below.

Tweetable:

A key element in publishing is making the right connection. In this article, a prolific author and editor gives you the stories and details how to find that connection.  (ClickToTweet)

New Podcasts:

In these articles, I’ve encouraged you to use PodMatch or some similar tool to book and record podcasts. Last week two more podcast recordings launched:

 

Ruth Douthitt and I spoke about publishing myths on the Writer’s Day Podcast. Listen at: https://bit.ly/4n4Etoh  

Carol Graham and I spoke about what are the 10 Publishing Myths You Need to Know and Understand on the Never Give Up Hope Podcast. Listen at: https://bit.ly/4mzGyYp 

Even if you self-publish your book, you need to be cautious about your decisions and who you choose to work with for your book production. I’ve met authors who have spent thousands of dollars in the self-publishing process and unknowingly worked with someone in the Philippines and produced a terrible looking book which is only sold online. I’ve heard the unrealistic expectations of writers. I wrote 10 PUBLISHING MYTHS to give authors practical help. You can get decades of insights in 10 PUBLISHING MYTHS for only $10, free shipping and over $200 of bonuses.

Subscribe to Terry’s Newsletter:

During the last year, once a week I’ve been sending a short free newsletter. Just follow this link to subscribe. When you are added to the newsletter, you will receive a FREE 87-page Ebook which is packed with insights for every writer.

Get these articles on your email: 

Since 2004, I have blogged about The Writing Life over 1,700 entries and one of the top 27 content writers. With this simple form, each week you can get my new articles, encouragement and insights at: https://t.co/W6uU64u6aA

Be A Responsive Communicator

By Terry Whalin @terrywhalin

If I stop and think about the piles of things that I want to accomplish, I understand that I am failing in many areas. I have more personal writing that I want to start and finish. I have authors who have pitched me that I want to get them contracts and need to process their submissions. I have organization work to do on my computer and even my desk. Authors have sent me books to read and review. The list goes on and on...

In this article I want to encourage you to be a responsive communicator. In a world where many editors or literary agents do not respond, I will send a short email (not always but more often than others). In a world where editors and agents don’t respond to pitches, I will send a short email saying “Got it.” 

If someone doesn’t respond to my email, I will call them or text them. I admit that I don’t use text often and it is one of my least favorite communication tools--but for some people it is the only way they will respond. I’ve learned to use the microphone button on my phone for texting, then carefully read the output before I send it. It is a way to communicate.

Why  should I take the time to communicate?

--In a world which does not communicate, if you respond, it is a simple way to stand out from the crowd. It does not take much. For example, in the area of submissions, Morgan James Publishing sends a letter of acknowledgement in the mail for every submission. We receive over 5,000 submissions a year and only publish about 180 to 200 books. Most publishers have dropped this letter of acknowledgement. The fact that we still do it is a way to distinguish ourselves. We also have a secondary motivation for collecting this address. If later on we decide to make a contract offer, we have the author’s mailing address for the document.

--distinguish yourself as a communicator. Your consistency as a communicator is important. Authors who ask good questions and communicate distinguish themselves as someone the publisher wants to work with. It’s a careful balance here beause you don't want to overcommunicate and become a high maintenance author. 

--distinguish yourself as reliable. As you steadily communicate meet deadlines for different matters. You distinguish yourself as a writer who is reliable. Many writers miss deadlines or extend them (often at the last minute). These actions throw publishing schedules into chaos and put greater pressure on others in the chain of events. It's much better if you meet the deadline--even if it requires some extra effort on your part.

As I’ve heard the stories about Pope Leo XIV, some friend who knew him talked about getting a text from him. This incident showed me that he is a communicator and which is a valuable characteristic.

--Your response can be short. Your consistent response will pay off for you. Unfortuately the publishing community is notorious for giving a slow response or no response (ghosting). If you are consistent--even if short, that responsiveness will pay off for you within the community.

--Try multiple methods to communicate. As an editor, I reach out to authors to set phone meetings. The majority respond to my email but others prefer text and others prefer a phone call. Be aware of these different communication tools and use them to increase your effectiveness.

--Use templates. As an editor, I have a number of different emails that I send in the submission process. I don’t have to reinvent each of them and use a template. Yet I make sure I personalize and change each template before I send it. It's all part of being a good communicator.

When You Fall Behind--Keep Going

If you watch my social media stream, you will see that for many years I post 12 to 15 times a day. I use a scheduling program called Hootsuite. Throughout last week I was tied up throughout the day at the Blue Ridge Mountains Christian Writers Conference. With this intense schedule, my posts for the last few days were pretty limited. At that point I could choose to change direction and stop (like many people do) or I could give myself grace and keep going. I’m choosing the grace option and not giving up. It’s what I recomend you do when you fall behind. Do not give up but keep going.

Are you a responsive communicator? What am I missing and insights do you have into this important process? I look forward to your comments.

Tweetable:

As a writer, you need to be a responsive communicator according to this prolific author and editor encourages simple actions. Get the details here.  (ClickToTweet)

Throughout my many years in publishing, I’ve co-authored over a dozen books and reviewed thousands of submissions (no exaggeration). As a part of the process of working with these authors, I speak with them about their dreams and plans. Many of these authors have  unrealistic expectations about what will happen with their published book. Many aspects of the details of publishing are outside of anything an author can control. I wrote 10 PUBLISHING MYTHS to give authors practical help. You can get decades of insights in 10 PUBLISHING MYTHS for only $10, free shipping and over $200 of bonuses. 

Get these articles on your email: 

Since 2004, I have blogged about The Writing Life over 1,700 entries and one of the top 27 content writers. With this simple form, each week you can get my new articles, encouragement and insights at: https://t.co/W6uU64u6aA

Important Old School Practices

By Terry Whalin @terrywhalin

While I’ve been involved in publishing for a long time, there are some simple but important practices that writers need to be using. Some people would call these actions “old school.” In this article I want to give some examples and encouragement.

Build Relationships

As writers, we need relationships with others in the publishing world. How are you build these relationships and adding to them? For example, this week I received an email from an author that I had not heard from in seven years. I exchanged emails with her then I checked my phone and her number was still in my address book. I called the number and had a short conversation with her. I encouraged her to come to another writer’s conference, listened to her book pitch and affirmed the value of this concept. It didn’t take much time but I believe I passed on some value to this writer and hopefully our paths will cross again in the future.

Throughout my day, I will get an idea to contact someone, pick up the phone and call or leave them a message. It is an old school practice that I do often. Sometimes it leads to something and sometimes not. At least I’m knocking on the door, and trying to get it to open--not just thinking about it. As writers we have to be proactive in our actions and maybe you can do so through making more phone calls.

Monitor and Respond to Your Email

As editors and writers, we are in the communication business--which unfortunately often doesn’t communicate. Everyone has email. Are you reading and responding to your email? 

Several weeks ago, I received an email from an author who last fall considered our Morgan James Publishing contract offer and turned it down. In the new email from this author, he asked if the contract was still available. I checked with my colleagues and learned the contract could still be available. I revised the date on the contract and returned it to this author. It took some time but he signed this contract and is moving forward to publish his book.

Is there an offer that you have turned down which you could return to that publisher and make a different decision? The possibilities are there if you take an old school action and follow-up.

Design and Carry Business Cards

Do you have a current business card? If not, I encourage you to create one and carry it with you. I’ve used my business cards in many different places such as on an airplane or in a restaurant or even in my local post office. Whenever I give a card, I will often ask for their information or business card. Sometimes I get it and sometimes not.

Keep track of The Data on Those Cards

When you receive a card or address information, do you keep track of this data or actively put it into your computer address book? It's an old school practice. You never know when you will need to reach out to this person and you can’t if you don’t have the data. Take consistent action to preserve and add to your data collection. If someone doesn’t have a card, I will often gather the information with a pad and paper which is an old school practice.

Use The Gentle Follow-up Method

If you don’t hear from someone, do you follow-up and see if they need something additional? Last week, I remembered a proactive author who was enthused about his second book contract with Morgan James Publishing. Because I never received this author's signed contract, I called him to see if he had any update or questions?

I learned that he had signed and returned his contract over a week earlier. As we were on the phone, he resent his signed contract so I could get it moving forward. Without my follow-up, the contract would still be stuck in limbo. Technology is not perfect and as people we make mistakes and don’t get something done that needs to be done. Are you using the old school method of email or phone to follow-up?

It is not a perfect process. Each of us have more to be done than any of us can do. When something important to you does not get done, it’s important to follow-up and take action.

Within the publishing world, we understand that it is a process. There is no right or wrong way to do these old school practices. The key is to use them on a regular and consistent basis. It will yield results for your publishing. What am I missing? Let me know in the comments below.

My Articles in Other Places:

In these articles, I encourage you to guest blog and write for other places. Here’s a couple of my recent published articles:

Once a month, I guest blog for Writers on the Move. When you record a radio interview, how do you use it for on-going promotion? Get specific action steps how to repurpose your radio interviews in this article: https://bit.ly/426ATlf

Each month I guest blog about some aspect of book proposal creation for Almost An Author. This month I wrote about how ppPublishing is a Relational Business at: https://bit.ly/4lnZwBV

Each month I guest blog at the Blue Ridge Mountains Christian Writer’s Conference blog. This molnth I asked Can You Avoid Publishing Pitfalls? at: https://bit.ly/4iKoVUa

New Podcasts:

In these articles, I’ve encouraged you to use PodMatch or some similar tool to book and record podcasts. Last week two more of my podcast recordings launched.

Timothy Brien and I spoke about publishing myths debunked on the Create Art Podcast. Listen to it at: https://bit.ly/41MHRMr 

Brett Ingram and I had a great conversation: Write Your Book and Change Lives on the optYOUmize Podcast. Listen at: https://bit.ly/4iTuWOU

Tweetable:

There are important old school practices. Are you using them in your writing life? This article gives the details from this prolific author and editor.  (ClickToTweet)

Currently I’m working with my third publisher as an acquisitions editor. During these years, I’ve spoken with many authors about their expectations, dreams and desires for their books. I find many unrealistic expectations. Many aspects of the publishing process are outside of anything an author can control. I wrote 10 PUBLISHING MYTHS to give authors practical help. You can get decades of insights in 10 PUBLISHING MYTHS for only $10, free shipping and over $200 of bonuses. 

Get these articles on your email: 

Since 2004, I have blogged about The Writing Life over 1,700 entries and one of the top 27 content writers. With this simple form, each week you can get my new articles, encouragement and insights at: https://t.co/W6uU64u6aA

The Endless Making of Books

By Terry Whalin @terrywhalin

It is a Bible verse that I think about often about some words from King Solomon, the wisest man to walk on the planet.  He said, “Be warned, my son...Of making many books there is no end.” (Ecclesiastes 12:12, NIV) According to some people over 11,000 new books are published every day. That amounts to a massive amount of new literature entering the market.

I suspect many authors are following a false myth. They believe if you publish a book, then because it exists, people will buy it and it will sell. These people are following the untrue statement in the Field of Dreams movie: if you build it, they will come.

What can you do? You need to be telling others. You need to be focused on spreading the benefits of your book. You need to keep on promoting no matter what sort of response (mostly silence). You need to keep looking for new tools to use in your journey.

It is not easy. It is not simple. It never ends but you can do it. Get help. Build a solid foundation and keep on the journey. It’s the only way it will succeed. If your passion and promotion stops, then the journey stops. If your passion and promotion continue, then the journey continues.

Seize opportunities when they happen.

We need to be reading our email, answering our phone calls and taking action. As I’ve written in these articles, you have to be aware of the opportunity, then seize it (take action) for anything to happen.

For example, I received an email from another writer this week who complimented me on my weekly newsletter article. In the same email, he suggested this article could appear on a popular blog where he writes on a regular basis. I saw this email as an opportunity to touch more people with my original article. Instead of just emailing back and saying yes, I pulled up the Word file of the article and took a hard look at the message. Then I focused the article on one or two key links, included a GIF image and my headshot. When I responded, I sent a complete package that could be used for this guest blog post. 

Also last week I corresponded with another author who sets up a once a week virtual conference with writers. I pitched my participation. She responded with some possible dates and her need for a specific topic, a headshot and a short biography from me. I sent these elements and haven’t heard a response. Because it has been a couple of days and I haven't received any response. I’m going to resend my email and ask for confirmation from this author. Did she even receive my submission? The question is a fair one because each of us receive many emails and there is a great deal with technology that is outside of our control. Your gentle follow-up is a critical part of the process.

Face the Challenges

Our world is in constant motion with many challenges and changes. Repeatedly I’ve learned there is much that I can’t control or do anything about--except for one person: me. Last week through a spam email from a long-time friend who I rarely communicate with--that a technology service I’ve been using for about 20 years to send my newsletter is closing on May 15th. There was no email notification or any other communication from this service. I called their support line and verified this closing news. Imagine the chaos that would have happened if I had not read and responded to the spam message I read? My email list and all of the work that I’ve poured faithfully into this service for years would suddenly disappear.

Because I got the change information, in the next few weeks I will be transitioning and changing things to a different service with the overall goal of a smooth and seamless transition. I will be reaching out to a few people to get help. At the end of the day I need for the critical technology tools to continue. I’m realistically facing the challenge and going to get through it. The other option is to shut it down and stop--which I am determined not to select.

I want to finish this article with some practical steps for every writer:

• Keep writing
• Keep pitching your book 
• Keep seizing opportunities
• Keep meeting new people and touching new readers
• Keep trying new tools
• Keep getting together face to face with other writers
• Keep learning and exploring new methods
• Keep being consistent and reaching your audience

The journey for each of us is different but it is an important one to keep on keeping on. The only way your journey can stop is if you quit and I don’t want you to quit. If I can help you in your journey, don’t hesitate to reach out to me.What steps are you going to take and what am I missing? Let me know in the comments below.

New Podcasts:

In these articles, I’ve encouraged you to use PodMatch or some similar tool to book and record podcasts. Last week another one of my podcast recordings launched.

Jon Coogan and I spoke about how to write a book which really sells on Mindset Mavericks Podcast. Listen to our conversation at: https://bit.ly/41BucGJ 

Tweetable:

The wisest man who ever lived told us about the endless making of books. This prolific author and editor gives some detailed actions for every writer with their books. Learn more here.  (ClickToTweet)

During my decades in publishing, I’ve heard the unrealistic expectations of writers. The reality is many aspects of the publishing process are outside of anything an author can control. I wrote 10 PUBLISHING MYTHS to give authors practical help. You can get decades of insights in 10 PUBLISHING MYTHS for only $10, free shipping and over $200 of bonuses.

Get these articles on your email: 

Since 2004, I have blogged about The Writing Life over 1,700 entries and one of the top 27 content writers. With this simple form, each week you can get my new articles, encouragement and insights at: https://t.co/W6uU64u6aA

Basic Principles of Pitching

By Terry Whalin @terrywhalin

Recently I’ve been using PodMatch to pitch podcast hosts that I would be a great guest for their program. I’ve been amazed and grateful for these opportunities. Also I’m aware there is a set of basic principles which are important for every pitch.

If you are a writer who wants to publish or do anything in print or in the market, pitching is essential. It’s rare that anyone approaches you to write or publish something without you taking the first step to pitch them. No matter if you are pitching a magazine article, a book project, a newspaper article, a radio show, a book group, a guest blog post article or a podcast, there are a number of similarities in the basic pitch. Those elements are what I want to capture in this article.

The first step is to learn the system of how that person you are pitching expects to get the pitch. Maybe they have a google form to fill out. Or they want a particular type of article for their publication. Or they are looking for a particular type of person to interview for their podcast. Somewhere in their information, they will spell out who they are looking for and you need to absorb and follow this information. 

Several years ago at a writer’s conference, I had a brief conversation with a well-known editor who represented a large circulation publication about the process of getting on the faculty at a major, well-attended writers conference. To get into this process, you had to pitch on a particular deadline using as google form. This editor had attended this event multiple times and knew the decision-makers. She believed that to get an invitation on the faculty that she didn’t need to pitch or fill out the form. I listened and didn’t say anything but I was thinking, “Everyone pitches to get into the faculty of this conference--including me.” I hope you see how the attitude of this editor was off--and I’ve not seen her on the faculty for this event (her loss). Do not have this type of attitude. Instead use the expected path to make your pitch.

Create a Pitching System

It doesn’t matter what you are pitching, there is a system for getting considered. Make the effort to discover this system. If what you are pitching doesn’t have a system, then I encourage you to create your own system that you will use to consistently pitch the decision makers. One of the ways I’m consistent is using a system over and over. 

For example, with podcasting, I’m using PodMatch and I’ve got a strategy which book I’m promoting and how I’m promoting it. Podcasting can be fun for the author but if you don't have a target for your promotion, then you water down your effectiveness and have mixed results from your effort. I encourage you to aim for a particular target and make it easy for people to go there. On every podcast, I make a point to mention my special offer for 10 Publishing Myths where anyone can get the print book from me (including the shipping) for only $10 along with over $200 in bonuses. All you have to do is go to Publishing Offer.com (http://publishingoffer.com). Notice I picked two words easy to say and hopefully easy for someone to remember in case they are driving, exercising or something else distracting when they hear the podcast.  I hope they will recall these words when they get to a computer where they can explore it. Again I’ve focused on a strategic plan and encourage you to do the same with your use of PodMatch.  

In case you don’t know how I got “publishing offer” it is a change that I did on the website to forward from one website to another. I purchased the domain http://publishingoffer.com and then I set it up as a site which will forward to the site which sells my 10 Publishing Myths. There is nothing magic to this process--just some thought and strategy. 

Focus on the Receiver

Who is the person that will receive your pitch? Have they explained anywhere (online or in a market guide) what they are looking for? If you find this information, then this information will guide your pitch. For example, each time on PodMatch, the podcast host will detail their ideal guest criteria (who they want to select) and their audience (who are their listeners). In your pitch, you want to target this information with your pitch to get them interested. Through your pitch, you want to be a fit for this podcast and using this information will help you achieve your purpose (get booked on the podcast). 

Expect Rejection

Even using a tool like PodMatch, not every pitch will be successful. You may hear nothing or get a rejection. I encourge you to expect rejection then feel happy or surprised when you get accepted. To hear no or nothing is a part of the process. You are looking for an acceptance.

Be Consistent

A key part of the process is to consistent pitching. The only person who can give up is you. That regular pitching will pay off.

Understand It Is a Journey

The process of pitching (whatever you are pitching) is definitely a journey and celebrate your continued learning and growing in this experience. It is not something you do once and done but something you enter into over and over. When you don’t pitch, you don't connect to the decision makers who can propel your book or your writing before a new audience. The pitch is a vital part of the process and must be studied, improved and repeated. 

After the Pitch (bonus principles)

After you use the basic principles to get the assignment or podcast or writing gig or speaking gig, there are some additional steps you can take:

--deliver with excellence. For podcasting, I spend some time reviewing the stories I will tell and looking at the podcast. For a magazine article or blogpost, I make sure I am delivering what they expect with excellence--and I encourage them if they see something that needs fixing to let me know and I will do it right away. These actions are a part of being a professional.

--deliver on time. If you have a deadline, meet that deadline.

--follow-up the delivery and promote it to others. When your article or book or podcast gets published, promote it to others.

--bottom-line continue to be the exception and stand out making a difference.

If you do these bonus principles, you will position yourself for other opportunities. As members of the writing community, it’s easy to view it as a large and impersonal group of people. From my perspective it is actually a small and connected group which talks with each other. If you use these simple principles, it will help you be the exception and standout. Are there other principles that you would include? Let me know in the comments below.

More Recent Podcast Recordings:

I’ve mentioned in these articles that I’ve been using PodMatch to book podcasts:

Watch the Going North Podcast with Dominique “Dom” Brightmon (@DomBrightmon) Ep. 909 – Book Publishing Myths Every Aspiring Author Should Bust with Terry Whalin (@terrywhalin) at: https://bit.ly/3ZQVnMK

Tweetable:

What are you pitching and trying to grow? This prolific author and editor gives the basic principles of pitching--which is a constant part of different aspects of publishing. Learn the insights here. (ClickToTweet)

After speaking with authors for years, I know many authors have a unrealistic ideas about the details of publishing—and these details are important for your book to succeed. 10 PUBLISHING MYTHS is a practical easy reading book to help you. Get my decades of insights in 10 PUBLISHING MYTHS for only $10, free shipping and over $200 of

bonuses. 

Get these articles on your email: 

Since 2004, I have blogged about The Writing Life over 1,700 entries and one of the top 27 content writers. With this simple form, each week you can get my new articles, encouragement and insights at: https://t.co/W6uU64u6aA

Is It Time for Spring Cleaning?

By Terry Whalin @terrywhalin

I love the freshness of spring. Baseball season starts. We freshen up our place from the trials of winter and plant flowers for spring along with other activities. The darkness of winter fades and we celebrate the newness of life with new growth and flowers.

As I ask in this article, is it time for spring cleaning? I’ve found that the more I’m organized and block different parts of my schedule, then it increases my productivity and output. As I’ve mentioned in past entries, almost daily books pour into my mailbox. In general, I unpack them and put them on my bookshelf but over the last few weeks the area for this book has filled. As a part of my spring cleaning, I sorted through some books and took a hard look at each one. Do I have the time to read it? I will look at a few pages and see if the writing is going to hold my interest. If “no” is the answer to these questions, then I remove the book from my shelf and get the books ready to go to a good home elsewhere. This book sorting process is a necessity to organize my office several times a year including spring. 

Creating a Pile Doesn’t Work

Like my bookshelves, I do the same evaluation process with the papers on my desk. From my experience, it doesn’t work to take a piece of paper or a stapled article and put it into a pile. Instead I have developed a system to know exactly where I’m keeping that article and why I’m keeping it. 

I admit every author is different in this area. One of the most prolific writers was Ray Bradbury. Recently an article about Bradbury came across my screen with a photo of his office with piles of paperwork. This novelist created a different system for organization which worked for his writing life. My encouragement is for you to create a working system for how you organize your desk, paperwork, books and other tasks so you continue moving forward each day. 

If You Are Stuck in a Rut...

I have a couple of projects which have been stuck on my desk and have not moved--which is a problem if I want them to get published. I’ve been stuck in a rut and proscratating on this work. I suspect you have a pitch or two which is also stuck. Spring cleaning is a great time to plot and take a new course of action. 

First determine what you want to accomplish? Do you want to increase your speaking? Do you want to sell more books? Do you want to publish more magazine articles? To achieve these goals, you have to take action and increase the amount of your pitches. Maybe you want to be on more podcasts or radio shows? These programs can be an effective way to sell more books and don’t require travel or other elements. The key to booking a radio broadcast or a podcast is pitching to the decision maker?  Craft your pitch and even use a pitch template from someone else if you need some ideas. Then get these pitches into the world. 

When you pitch, you will get turned down (rejected). This process happens to all of us including me. As I’ve written in these articles in the past, you are looking for the right fit and this process involves getting a number of rejections before you get acceptance. Learn what you need to do from others, then continually pitch. It sounds simple but takes consistent effort for it to actually happen. 

When You Haven’t Received a Response

Spring is a great time of year to do follow-up work where your pitches went into a black hole without a response. Did the other person receive the pitch? As editors and agents, we lose things and they get stuck in our email and never processed. I encourage you to use the gentle follow-up approach to prod that other person. Many writers are afraid to follow-up then they wonder why nothing is happening. One of the critical steps for every writer is to follow-up. 

Here’s some other ideas and approaches for your spring cleaning:

• Use a current market guide to make new pitches
• Plan to get to a writer’s conference
• Make new connections on LinkedIN 
• Join an online writer’s group and participate

Each of these actions will take effort on your part as a writer but could yield great results. As I’ve written in the past, it will not fly if you don’t try and try on a consistent basis. 

Each of us have the same amount of time or 24 hours. How you use that time will affect your results. Is it time for you to take some spring cleaning actions? Let me know in the comments.

 

Tweetable:

Spring is a great time to get organized and increase your productivity according to this prolific writer and editor. Is it time for your spring cleaning? Get the details here. (ClickToTweet)

Much of the publishing process is outside of the writer’s control. 10 Publishing Myths helps writers have a realistic perspective and take action. Get 10 Publishing Myths for only $10 +FREE shipping + over $200 of free bonuses.